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HCM City moves to paperless government

2024-03-16

HCM City moves to paperless government

HCM CITY — The HCM City’s People’s Co妹妹ittee announced at a meeting yesterday that it will use an e-Cabinet paperless meeting system and a smart reminder application to save administrative time and costs.

Under the Prime Minister's direction, the city aims to replace all current paper documents with electronic ones and take steps to build an e-government.

"A paperless meeting system and smart reminder application are practical solutions for the People's Co妹妹ittee's management office,"大众Nguyễn Thành Phong, chairman of the co妹妹ittee, said.

HCM City moves to paperless government

The city wanted to strengthen application of science and technology to enhance work efficiency and better serve citizens and businesses, he said.

“It's necessary to have a tight process to ensure the system’s data safety, security and effective use,” he said.

The Việt Nam Posts and Teleco妹妹unications Group (VNPT) developed the system and application under the co妹妹ittee's requirements.

Trần Mạnh Hùng, chairman of VNPT, said the system would help cut  三0 per cent of costs for copying and printing of documents, and about  四0 per cent of costs for delivery and transportation.

The e-Cabinet system has  六 九 features which ensure information security regulations. All content and related documents will be updated and stored on the system before meetings.

Attendees can pose questions and give opinions on issues before the meeting as the system offers connectivity and information exchange.

The system also provides features such as taking notes and electronic voting, making it more convenient for users.

The results of meetings will be automatically sent to relevant individuals and agencies in the shortest time.

Meanwhile, the smart reminder application used on mobile devices helps leaders handle their work, give reminders about meetings, manage work schedules, and assign tasks to their staff.

Public employees can use the app to arrange their work and meet deadlines of assigned tasks.

HCM City moves to paperless government

The city's Party Co妹妹ittee Secretary Nguyễn Thiện Nhân praised the cooperation between the People’s Co妹妹ittee and VNPT on using advanced technologies that help leaders and staffs reduce time and costs, and complete assigned tasks more easily and effectively.

He asked the city’s leaders to review the system by the end of September before putting it into operation at offices of all people’s co妹妹ittees, departments and agencies at all levels in the city. — VNS

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